Tech Guides (IT Governance)

General Microsoft Bookings Information

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Microsoft Bookings is a scheduling tool that makes managing appointments easier.  It's a web-based booking calendar and integrates with Outlook to optimize your staff’s calendar and give your customers flexibility to book a time that works best for them. 

It lets you track, manage and organize your team's appointments and calendars all in one place. It also includes email and SMS text notifications that can reduce no-shows and enhances customer satisfaction. Your organization saves time by minimizing the repetition of scheduling tasks. With built-in flexibility and ability to customize, Bookings can be designed to fit the situation and needs of many different parts of an organization.  

How to Set Up Teams Voicemail

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1. Once you have Microsoft Teams open, click on the three dots on the left side of the screen. 

2. Then click on the Calls icon in the pop-up menu.

How do I Access/Share a Zoom Recording from My Media?

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If you choose to record a Zoom meeting to the cloud, your recording will be stored in BYU-Idaho’s video sharing platform, MediaSpace (a.k.a Kaltura). They are accessible through My Media in Canvas and on video.byui.edu. Shortly after finishing your recording, you will receive an email that looks like this:

Creating a Microsoft Office account for Alumni and Retirees

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Access to a staff or student Microsoft Office account are lost once retiring or graduating from BYU-Idaho.

Username & Password FAQs

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The ideal frequency for password-changing is every six months. When someone has your BYU-Idaho password, they have access to all your BYU-Idaho-associated records, including registration details, graduation progress, grades, email, and financial information. Some of this information can be destructive if it falls into the wrong hands.  

A quick and easy way to prevent information theft is to change your password frequently. This keeps potential thieves and criminals guessing, which keeps your information safe. However, while it’s smart to change your passwords frequently, do not change them too often. Changing passwords too frequently can result in weaker passwords that are easier for criminals to guess, which negates the security benefits offered by frequent password changes.  

Changing BYU-Idaho Passwords

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BYUI Alumni and Retiree Email Information

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Students and staff will still have access to their university email (@byui.edu) even after graduating or retiring. Most people will be able to access their email on their campus Afterlife. Any alumni since 2009 have automatically been granted continued access to email. Any alumni prior to 2009 can have their account re-created (fresh and new, with no prior messages) upon request to the Email team through a ticket assigned to them.

Questions that the email team will need to ask before resurrecting their account:

• How long has it been since you used this mailbox?
• What was your old username?

How to Access Microsoft Office 365 Online Apps

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Office 365 FAQs

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At its core, Office 365 is a subscription service that ensures you always have the most updated tools from Microsoft.  

Using OneNote

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Microsoft OneNote is a computer program that allows for free-form information gathering and multi-user collaboration. It can gather users’ Word documents, screen clippings, audio files, and more into one accessible place. Notes can be shared with other OneNote users over the Internet or a network. OneNote is available as part of the Microsoft Office suite and should already be installed on your campus computer. It is also available for multiple operating systems and devices.  

The “Create Shared Meeting Notes” functionality allows users to conveniently create a shared agenda pre-populated with a meeting date, location, and participants. You can use this function to take roll and collaborate on the Notes before, during, and after meetings.