Managing Contacts & Mass Emails

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Learn how to add contacts, create contact lists, and properly send mass emails according to policy and with the Cc and Bcc features so you can communicate with the most important people in the most appropriate way.

Sharing Your Inbox with Others

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Sharing your inbox with others can be helpful when you need someone to help you manage your emails or keep track of things while you’re on vacation. If you would like someone else to also be the recipient of your Outlook emails, follow the steps below.  

Outlook: Texting, Faxing, Delaying, & Forwarding

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If you need to get a message to someone who might not have access to their email, you can text them from your own email. 

Requesting or Accessing Department Emails

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This tutorial will guide you through asking for and/or setting up a shared email account for your department. Before you request a new @byui.edu address, please use the chart below to determine whether a shared mailbox, a distribution list, or an Office 365 Group will best fit your needs. 

Setting up School Email on a Computer

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Whether you have a Windows or a Mac computer, you can set up your school email to be delivered to the mail program of your choice. 

Setting Up & Forgetting School Email on a Mobile Device

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Choose your email app of choice. We recommend Microsoft Outlook, but other apps will work similarly.

Installing Sophos Home Commercial Use Edition

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Since BYU-Idaho employees are working remotely to avoid contracting and/or spreading COVID-19, additional protection is available for their home computers. This tutorial will show you how to download the Sophos antivirus software on your remote device. 

Managing Microsoft Teams Notifications

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There are several ways to manage notifications in Microsoft Teams. This article explains how one can manage notifications both on the desktop app as well as on a mobile device.  

Using OneNote

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Microsoft OneNote is a computer program that allows for free-form information gathering and multi-user collaboration. It can gather users’ Word documents, screen clippings, audio files, and more into one accessible place. Notes can be shared with other OneNote users over the Internet or a network. OneNote is available as part of the Microsoft Office suite and should already be installed on your campus computer. It is also available for multiple operating systems and devices.  

The “Create Shared Meeting Notes” functionality allows users to conveniently create a shared agenda pre-populated with a meeting date, location, and participants. You can use this function to take roll and collaborate on the Notes before, during, and after meetings. 

Downloading & Installing Microsoft Office for Free

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Students and employees of BYU-Idaho can download for free either one copy of Office 2019 or multiple copies of Office 365 to various personal devices.