Tech Guides (IT Governance)

BYUI Alumni and Retiree Email Information

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Students and staff will still have access to their university email (@byui.edu) even after graduating or retiring. Most people will be able to access their email on their campus Afterlife. Any alumni since 2009 have automatically been granted continued access to email. Any alumni prior to 2009 can have their account re-created (fresh and new, with no prior messages) upon request to the Email team through a ticket assigned to them.

Questions that the email team will need to ask before resurrecting their account:

• How long has it been since you used this mailbox?
• What was your old username?

How to Access Microsoft Office 365 Online Apps

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Office 365 FAQs

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At its core, Office 365 is a subscription service that ensures you always have the most updated tools from Microsoft.  

Using OneNote

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Microsoft OneNote is a computer program that allows for free-form information gathering and multi-user collaboration. It can gather users’ Word documents, screen clippings, audio files, and more into one accessible place. Notes can be shared with other OneNote users over the Internet or a network. OneNote is available as part of the Microsoft Office suite and should already be installed on your campus computer. It is also available for multiple operating systems and devices.  

The “Create Shared Meeting Notes” functionality allows users to conveniently create a shared agenda pre-populated with a meeting date, location, and participants. You can use this function to take roll and collaborate on the Notes before, during, and after meetings. 

Using Microsoft Outlook on Windows

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Microsoft Outlook is the main email service used on-campus. Whether you are using Outlook version 2016 or 2019 on your Windows computer, these steps should prove useful for you.  

Downloading & Installing Microsoft Office for Free

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Students and employees of BYU-Idaho can download and install Microsoft Office for free by following the instructions outlined below. Choose between one copy of Office 2019 (or the latest version) or a subscription to Office 365, which can be installed on multiple personal devices.

Outlook Mail Space

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Outlook (the current email system on campus) allows employees 50 GB of space. You can check to see how close you are to this limit in Outlook online.

Sharing Your Outlook Calendar

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This article has information about how to share your Outlook calendar, who you should share your calendar with, how to access a shared calendar, and what delegates are.  

Creating Favorite Folders in Outlook

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The Favorites section of Outlook, located at the top of the Navigation Panel, contains shortcuts to folders such as your Inbox, Sent Items, and Search Folders. You can add, remove, and arrange folders in this section in order to access your mail folders more easily.

When a folder is added to Favorites, a shortcut is created; however, the folder and its contents remain at their original location in the folder list. Removing a folder from Favorites does not delete the folder or the contents - it removes only the shortcut that appears in Favorites.

Managing Microsoft Teams and Channels

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Microsoft teams is a group communication platform used by BYU-I to stay connected and on top of projects. In this article, you can find links that will guide you to answers you might have about Microsoft Teams.