Tech Guides (IT Governance)

Building Your Microsoft Outlook Profile

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You can build or rebuild your Microsoft Outlook profile and make it your default. Follow these steps to set a new default profile.

Managing Microsoft Teams Notifications

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There are several ways to manage notifications in Microsoft Teams. This article explains how one can manage notifications both on the desktop app as well as on a mobile device.  

Outlook Errors

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This article contains information about common error messages in Microsoft Outlook, as well as tips to resolve the issue. Some errors and error messages you may encounter while using Microsoft Outlook include the following messages:

How to Create Rules in Outlook

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Each email client (such as Outlook, Gmail, or Apple Mail) has their own name and system for creating "Rules". These Rules are automated instructions the system follows, which can do a number of things.

For example, you can send emails from a specific person directly to a folder instead of the inbox, send emails containing the subject "BYU-Idaho" to a specific folder, or even place any emails that contain the word "cat" into your funny cats folder. All you need is to create Outlook Rules.

Why Does Outlook Show 2 Different Emails?

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The image below is an example of a user's account information with two different emails appearing in their Outlook profile.

Merging & Accessing Archives in Outlook

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You can merge, create, and view archives in Outlook. Sometimes you will need to archive old files in Outlook in order to make room for new files while keeping the old ones accessible.  

Outlook Email Forwarding

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OneDrive Terms of Service

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OneDrive is available to students, employees, and faculty. Students will lose their status as a student after their graduating semester when grades are posted and their degree is posted to their transcript. Faculty and employees will lose their status on the end date of employment. If you are unsure of this date, contact Human Resources at (208) 496-1700. 

Using OneDrive for Business & Personal Use

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OneDrive for Business is the cloud storage platform provided by the University for all students and employees. This terabyte of digital storage space is intended for files pertaining to professional business and educational endeavors, such as employee documents, students' course files, and other personal university-related files (not personal files that do not pertain to one’s job). OneDrive for Business is linked to school accounts, so the files stored there are not accessible after termination or graduation.  

For this reason, employees and faculty are encouraged to use a OneDrive Personal account, Dropbox, or another cloud storage platform to store personal files. If you would like to subscribe to OneDrive Personal, sign in to OneDrive Online and select the diamond icon in the top right corner of the screen. This will direct you to the page where you can buy/subscribe to additional accounts. 

Transferring Drive Files to OneDrive

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